Meeting Date: January 4, 2022 7:00 pm
Town of Olive
County of Ulster
State of New York
Monday, January 4, 2022
Minutes of the monthly Organizational meeting of the Town of Olive Town Board, held Monday, January 4, 2022 7:00 pm via ZOOM
Members Present: Jim Sofranko, Supervisor
Drew Boggess, Board Member
Scott Kelder, Board Member
David Edinger, Board Member
Victoria Read, Board Member (arrived 7:07 pm)
Recording Secretary: Dawn Giuditta, Town Clerk
Others Present: Brian Burns, Highway Superintendent; Gene Sorbellini, Facilities & Recreation Director
Jim Sofranko, Town Supervisor, called the meeting to order at 7:00 pm.
Oaths of Office issued to Supervisor Jim Sofranko, Board Member Scott Kelder, Board Member Victoria Read, Town Justice, Timothy Cox, Highway Superintendent Brian Burns and Town Clerk/Tax Collector Dawn Giuditta all were completed on December 30, 2021 at the Annual Audit Meeting
On a Sofranko/Boggess motion, the Town Board approved the 2022 salaries set forth as follows:
Aye: Boggess, Kelder, Edinger, Read and Sofranko Nay:
TOWN BOARD (4) $ 8,874.00
SUPERVISOR $58,000.00
DEPUTY SUPERVISOR $ 1,200.00
TOWN JUSTICES (2) $13,668.00
TOWN CLERK/TAX COLLECTOR/RMO $61,200.00
SUPERINTENDENT OF HIGHWAYS $65,000.00
JUSTICE COURT CLERK PER HOUR $ 24.63
DEPUTY JUSTICE COURT CLERK PER HOUR $ 16.03
CLERK TO SUPERVISOR PER HOUR $ 24.63
BOOKKEEPER PER HOUR $ 30.00
ASSESSOR CLERK PER HOUR $ 24.63
DEPUTY TOWN CLERK/TAX COLLECTOR PER HOUR $ 20.00
ZONING & BUILDING CLERK PER HOUR $ 21.50
ZONING BOARD, PLANNING BOARD, &POLICE COMMISSION SECRETARY PER HOUR $ 27.43
SECRETARY to HIGHWAY SUPERINTENDENT PER HOUR $ 20.00
ASSESSOR PER HOUR $ 30.00
BUILDING INSPECTOR $12,500.00
ASST. BUILDING INSPECTOR PER HOUR $ 20.50
ZONING ENFORCEMENT OFFICER $ 15,500.00
TRANSFER STATION SUPERVISOR PER HOUR $ 29.28
TRANSFER STATION ATTENDANT (1) PER HOUR $ 14.95
TRANSFER STATION ATTENDANT (1) PER HOUR $ 15.98
TRANSFER STATION ATTENDANT (3) PER HOUR $ 14.00
POLICE CHIEF $25,500.00
PARK ATTENDANT (Seasonal & Part Time) PER HOUR $16.00
PARK ATTENDANT (Seasonal & Part Time) PER HOUR $ 14.39
PARK ATTENDANT (Seasonal & Part Time) PER HOUR $ 13.50
PARKS LABORER (Seasonal & Part Time) PER HOUR $22.25 RECREATION DIRECTOR $10,900.00
DEPUTY EMERGENCY MANAGEMENT COORDINATOR $1,387.00
BOARD OF ASSESSMENT REVIEW MEMBERS PER HOUR $20.00
FACILITIES DIRECTOR $50,936.00
POOL MAINTENANCE STIPEND 750.00
WEBSITE MANAGEMENT STIPEND $1,200.00
SOCIAL MEDIA STIPEND $1,200.00
On a Sofranko/Read motion, the Town Board approved the highway pay rates as set forth in the Union Contract as follows:
Aye: Boggess, Kelder, Edinger, Read and Sofranko Nay:
January 1, 2022 – December 31, 2022
MEO Mechanic $28.95
HEO $28.04
MEO $27.36
Laborer $26.57
Working Foreman (1) $28.95
Highway new Hire Rate (full time) will be paid two dollars per hour below the job rate during the first full year of employment, then one dollar per hour below the job rate for the second full year of employment, then the full job rate at the beginning of the third year.
On a Sofranko/Boggess motion, the Town Board approved Police Officer pay rates as set forth in the Union Contract:
Aye: Boggess, Kelder, Edinger, Read and Sofranko Nay:
1/1/22 through 12/31/22
Police Officer – Part-time $26.00
Sergeant – Part-time $28.00
Without MPTC Certification $22.10
Field Training Rate $22.10
On a Sofranko/Edinger motion, the Town Board approved the following appointments and actions:
Aye: Boggess, Kelder, Edinger, Read and Sofranko Nay:
- Will not establish the position of Town Attorney but will engage the services of Attorney Dan Heppner to give professional service and advice as the Town may require. Other attorneys may be hired as needed with Town Board approval.
- Require that all Town departments receive prior approval from the Supervisor before engaging the services of Attorney Heppner or Town Board approval if engaging other attorneys or consultants.
- Empower elected officials to attend schools as per the adopted budget.
- Empower the Superintendent of Highways to spend $10,000.00 on equipment without prior approval.
- Empower the Superintendent of Highways to hire trucks and machines as set forth by the NYS DOT.
- Empower the Supervisor to pay prior audit bills.
- Approve payment of elected officials as set forth in the 2022 Budget.
- Delegate the Supervisor with the powers and duties necessary for the day-to-day administration of the Town
- Appoint UHY Advisors Inc. as Independent Auditors at $7,200
- Authorize Highway Superintendent to plow Olive Fire Houses, Olive Free Library, and Olive First Aid
On a Sofranko/Edinger motion, the Town Board approved the following:
Aye: Boggess, Kelder, Edinger, Read and Sofranko Nay:
- The Town Board will not designate an official newspaper but will use the DAILY FREEMAN and Hudson Valley One
- Establish personal mileage rate at .585 cents per mile with prior approval.
- Empower the Supervisor to transfer funds.
- Empower the Supervisor to appoint committees.
- Set working cash for the Town Clerk/Tax Collector at $75.00.
- Designate Greene County Commercial Bank and Community Bank as official banks.
- Require prior approval from Supervisor for purchases over $250.00.
On a Sofranko/Read motion, the Town Board set the following Town Board Meetings and Audit Meetings for 2022.
Aye: Boggess, Kelder, Edinger, Read and Sofranko Nay:
All meetings, unless otherwise noted, are to be held at the Town Meeting Hall or at Zoom meeting link: https://bit.ly/olivetownboard and will commence at 7:00 pm.
January 4nd Organizational Meeting 7:00 pm
January 11th Regular Monthly Meeting
February 7th Audit & Workshop Meeting
February 8th Regular Monthly Meeting
March 7th Audit & Workshop Meeting
March 8th Regular Monthly Meeting
April 11th Audit & Workshop Meeting
April 12th Regular Monthly Meeting
May 9h Audit & Workshop Meeting
May 10th Regular Monthly Meeting
June 13th Audit & workshop Meeting
June 14th Regular Monthly Meeting
July 11th Audit & workshop Meeting
July 12th Regular Monthly Meeting
August 8th Audit & Workshop meeting
August 9th Regular Monthly Meeting
September 12th Audit & Workshop Meeting
September 13th Regular Monthly Meeting
October 5th – 3 p.m. Town Offices Present Tentative Budget to Town Board
October 11th Audit & Regular Monthly Meeting
November 10th Budget Public Hearing Meeting
November 14th Audit & Workshop Meeting
November 15th Regular Monthly Meeting
December 12th Audit & Workshop Meeting
December 13th Regular Monthly Meeting
December 29th Annual Audit Meeting (3:00 pm)
(Town Office Building, West Shokan)
- Set the following Town Office Closings:
- 3 & 17, Feb. 21, April 15, May 30, July 4, Sept. 5, Oct.10, Nov. 8 , 11, 24 & 25, Dec. 23, 26, & 30
- Set the following Transfer Station Closings:
- 1 & 17, Feb. 21, April 15 & 17, May 30, July 4, Sept. 5, Oct. 10, Nov.11, & 25, Dec. 24th , 25th & 31st
- Set the following department hours:
Supervisor, Town Clerk & Assessor– 9 am-4 pm, Monday through Friday
Highway Office- 8 am- 3 pm, Monday through Friday
Building & Zoning Office-9 am – 4 pm Monday through Friday
Justice Court Office– 9 am-1 pm, Monday through Friday
Transfer Station Hours- 7:30 am – 3 pm, Monday, Wednesday, Friday & Saturday,
11 am-2:30 pm, Sunday
On Sofranko/Kelder motion, the Town Board approved the following appointments:
Aye: Boggess, Kelder, Edinger, Read and Sofranko Nay:
Supervisor Sofranko appointed Drew Boggess, Deputy Supervisor.
Supervisor Sofranko appointed Rebecca DeGondea as Clerk to the Supervisor.
The Town Board appointed Marlies Rosier Bookkeeper for the Town.
Approved the reappointment of Dawn Giuditta Registrar of Vital Statistics and Amanda Winne Deputy Registrar at no fee to the Town.
Town Justices Timothy E. Cox and Peggy Haug appointed Virginia Wiswall as Court Clerk and Cassandra Mazzawy as Deputy Court Clerk.
Highway Superintendent Brian Burns reappointed Sierra Smith as Secretary to the Superintendent of Highways.
Highway Superintendent Brian Burns reappointed Greg McCauley as Deputy Highway Superintendent.
Town Clerk/Tax Collector/RMO Dawn Giuditta reappointed Amanda Winne as Deputy Town Clerk/Tax Collector/Records Management Officer.
Town Board Appointments
Planning Board
Meetings 1st Tuesday of every month and the 3rd Tuesday, if necessary, at Town Meeting Hall or Zoom Link: http://bit.ly/oliveplanning at 7:00 pm
Approved appointment of Donald DiMartini as Planning Board Member (term to expire 12/31/28) on 12/30/2021
Planning Board Members Term Expires
Nick Burgher 12/31/22
Paul Wright 12/31/23
Heidi Emrich 12/31/24
Steven Dibbell, Chairman 12/31/25
Ed Kahil 12/31/26
Timothy Peck 12/31/27
Zoning Board of Appeals
Meets only upon application 1st Thursday of the Month at the Town Meeting Hall at 7 pm
On a Sofranko/Edinger motion, the Town Board approve the reappointment of Bill Vilkelis as ZBA member (term to expire 12/31/26).
Aye: Boggess, Kelder, Edinger, Read and Sofranko Nay:
Zoning Board Members Term Expires Brian O’Rourke 12/31/22
Sandy Friedel 12/31/23
Chet Scofield 12/31/24
Fred Perry 12/31/25
On a Sofranko/Read motion, the Town Board appointed the following individuals to the Board of Ethics:
Aye: Boggess, Kelder, Edinger, Read and Sofranko Nay:
Board of Ethics Members
Rebecca DeGondea
Ronald Wright
Ed Kahil
Board of Assessment Review
Mary Ann Shepard 9/30/22
Ron Bergeron 9/30/23
Heather Martin 9/30/24
Tom Planz 9/30/25
Stewart Grant 9/30/26
On a Sofranko/Kelder motion, the Town Board reappointed the following individuals to the Central Catskill Collaborative:
Aye: Boggess, Kelder, Edinger, Read and Sofranko Nay:
Central Catskill Collaborative
David Edinger Helen Chase
On a Sofranko/Boggess motion, the Town Board appointed the following individuals to the Olive Wastewater Advisory Committee:
Aye: Boggess, Kelder, Edinger, Read and Sofranko Nay:
Olive Wastewater Advisory Committee
Eric Matteson
Steve Norman
Don VanBuren
On a Sofranko/Read motion, the Town Board reappointed the following individuals to the Police Commission and approved the meeting schedule of the Police Commission.
Aye: Boggess, Kelder, Edinger, Read and Sofranko Nay:
Police Commission – Drew Boggess, Town Board Liaison
Robert Krause John Kurz Earla VanKleeck
2022 Police Commission Meetings Schedule:
January 3, February 7, March 7, April 4, May 2, June 6, June 27, Aug 1, Aug 29, Oct 3, Nov 7, Dec 5
Meetings are held at the Town Hall or via Zoom link: http://bit.ly/olivepolicecomm at 6 pm.
On a Sofranko/Edinger motion, the Town Board reappointed the following individuals to the Conservation Advisory Council.
Aye: Boggess, Kelder, Edinger, Read and Sofranko Nay:
Conservation Advisory Council (CAC) – Victoria Read, Town Board Liaison
CAC also serves as Town of Olive Climate Smart Community Task Force
Daniel F. White Simon Strauss
Chester Karwatowski Matt Kovner
On a Sofranko/Edinger motion, the Town Board reappointed Simon Strauss as the Town of Olive representative to the Ulster County Environmental Management Council.
Aye: Boggess, Kelder, Edinger, Read and Sofranko Nay:
SUPERVISOR APPOINTMENTS:
Olive Day Committee – Drew Boggess, Liaison
Ternice Winne, Coordinator Gene Sorbellini Paul Wright Ronald Wright
Peter Friedel Rick Wolff Dawn Giuditta B.J. Leifeld Dianna Carchidi
Olive Emergency Management Committee
Supervisor Jim Sofranko
Deputy Emergency Management Coordinator Carl Swenson, III
Fire Chief Chris Winne
Police Chief Sean Ryan
Captain of Olive First Aid Yvonne Fuller
Superintendent of Highways Brian Burns
Deputy Emergency Management Coordinator
Carl Swenson, III
Assistant Budget Officer
Marlies Rosier
Cable Franchise Committee——Jim Sofranko, Chairman
Members: Simon Strauss
Henrietta Shannon
Parks & Recreation Committee— Scott Kelder, Town Board Liaison Recreation Director, Gene Sorbellini
Members: Craig Grazier, Chairman Lori Matteson
Bill Melvin, Secretary Robert Shultis
Eric Pezzello Jeff Harkin
Kevin Wortman
Scenic Byway- David Edinger, Town Board Liaison
Zoning Committee – Drew Boggess, Town Board Liaison
Victoria Read, John Ingram, Steve Dibbell, Bill Vilkelis, Ed Maldonado, Fred Perry, Dianna Carchidi
Building Committee – Scott Kelder, Town Board Liaison
Jim Henderson Ron Wight and Eric Matteson Gene Sorbellini
Website Manager (serves at the discretion of the Supervisor)
Dianna Carchidi
Social Media Manager (serves at the discretion of the Supervisor)
Amanda Winne
On a Read/Boggess motion, the Town Board approved the following recreation fee schedule as per recommended by the Recreation Committee.
Aye: Boggess, Kelder, Edinger, Read and Sofranko Nay:
2022 Pool/Park/Camp Fee Schedule
Pool Rates
Daily:
Resident adult $3.00,
Resident children (under 14) $2.00, (under 2 free)
Guests $5.00. (Resident must accompany guests)
Temporary resident {Airbnb} – $10.00pp
Season Pass (Residents only)
Family – $100.00 (Family defined for a pool season pass: limited to one set of no more than two parents, guardians, or adults residing together and their children of any age. Does not include extended families of grandparents, their adult children and spouses, grandchildren, and cousins; these are separate families. Does not include cousins, friends and other relatives, etc.)
Senior Citizen – $80.00 {all persons must be over 65}
Individual – $50.00
Senior citizen – $40.00 {65 and older}
Short Term Renter -Property owner season pass – $500.00
Pavilion Rental Fee
Pavilion use permit – $150.00 {groups larger than 25 permit is required}
Pavilion deposit – $200.00 {refundable if pavilion/park is properly cleaned and trash removed}
Day Camp Fee
Resident 6-weeks – $60.00 per child
Resident guest – $30.00 per child {1-week max}
Softball Fees- $350.00 {team fee}
$25.00 pp {non-resident fee}
All pertinent business having been discussed the meeting adjourned on a Kelder/Edinger motion at 7:29pm.
Aye: Boggess, Kelder, Edinger, Read and Sofranko Nay:
____________________________________________
Dawn Giuditta, Town Clerk