Meeting Date:
Town of Olive
County of Ulster
State of New York
Thursday, December 30, 2021
Minutes of the annual audit meeting of the Town Board of the Town of Olive held Thursday, December 30, 2021, 3:00
pm at the Town Hall, Shokan New York.
Members Present:
Jim Sofranko, Supervisor
Scott Kelder, Board Member
David Edinger, Board Member (arrived at 3:13 pm)
Andrew Boggess, Board Member
Victoria Read, Board Member
Recording Secretary: Dawn Giuditta, Town Clerk
Others Present: Brian Burns, Highway Superintendent; Marlies Rosier, Bookkeeper; Timothy
Cox, Town Justice; Margaret Haug, Town Justice; Gene Sorbellini, Facilities & Recreation Director
Supervisor Sofranko called the meeting to order at 3:08pm
Justice Margaret Haug administered the oath of office to all the newly re-elected officials;
Supervisor Sofranko, Board Member Kelder, Board Member Read, Highway Superintendent Brian Burns, Dawn Giuditta
Town Clerk/Tax Collector/RMO/Registrar and Timothy E Cox, Town Justice
On a Sofranko/Boggess motion, the Town Board approved the following Budget Modification:
Aye: Boggess, Kelder, Edinger, Read, and Sofranko Nay: Absent:
General Fund
Transfer from Contingency (1990.4) $16,800 to the following:
1010.4 Town Board Contractual $ 50.00
1220.1 Supervisor Personal Services $5,015.00
1680.4 Data Proc. Contractual $1,070.00
8010.4 Zoning Contractual Exp. $ 215.00
8020.1 Planning Personal Services $3,150.00
8160.4 Refuse & Garbage Cont. $3,800.00
9050.8 Unemployment Insurance $3,500.00
On a Sofranko/Read motion, the Town Board approved the following Budget Modification:
Aye: Boggess, Kelder, Edinger, Read, and Sofranko Nay: Absent:
Highway Fund
Transfer from Contingency (1990.4) to the following:
9050.8 Unemployment Insurance $ 35.00
On a Boggess/Edinger motion the Town Board approved payment of December bills:
Aye: Boggess, Kelder, Edinger, Read, and Sofranko Nay: Absent:
Highway Fund Vouchers #269 – #287 $119,229.48
General Fund Vouchers #555 – #576 $ 22,812.19
Cash Received for November 2021 $129,849.89
Interest Received for November 2021 $ 478.78
Town of Olive
Resolution # 33 of 2021
Grants for Essential Services under the American Rescue Plan Act
WHEREAS, on March 11, 2021 the American Rescue Plan Act was signed into law to establish the Coronavirus State
Fiscal Recovery Fund and Coronavirus Local Fiscal Recovery Funds (SLFRF); and
WHEREAS, the SLFRF program provides support to Non-Entitlement Units of local governments (NEU’s) in response to
the COVID-19 public health emergency and supports the efforts of NEU’s to contain impacts of COVID-19 on their
communities, residents, and businesses; and
WHEREAS, the Town of Olive meets the qualifications of a NEU being a local government serving a population of less
than 50,000; and
WHEREAS, the SLFRF program funding can be used to provide grants pursuant to a municipal contract to provide
essential services to a municipality in recognition of the increase risk they face during COVID-19; and
WHEREAS, the Town Board of the Town of Olive recognizes Olive First Aid Inc. and the Olive Fire Department #1 Inc. as
meeting the SLFRF qualifications as contractual entities necessary to protect the health and well-being of the residents
of the Town of Olive,
WHEREAS, Olive First Aid and the Olive Fire Department both incurred additional expenses to prevent the spread of the
COVID-19 including personal protective equipment and enhanced cleaning efforts; and
NOW, THEREFORE BE IT RESOLVED, the Town Board of the Town of Olive authorizes the Supervisor to pay Olive First Aid
Unit, Inc. and the Olive Fire Department #1, Inc. the following amounts in dollars for essential service provided to the
Town of Olive between March 11, 2020 and March 3, 2021:
Olive First Aid 5,000
Olive Fire 3,000
AND MOVES ITS ADOPTION
Motion made by: Supervisor Sofranko
Seconded by: Board Member Boggess
Aye Nay Absent
Jim Sofranko, Supervisor _X__ _____ ______
Drew Boggess, Board Member _X__ _____ ______
Scott Kelder, Board Member _X__ _____ ______
David Edinger, Board Member _X__ _____ ______
Victoria Read, Board Member _X__ _____ ______
Dated this 30th day of December, 2021
______________________________
Dawn Giuditta, Town Clerk
Town of Olive
Resolution #34 of 2021
Premium Pay for Workers under the American Rescue Plan Act
WHEREAS, on March 11, 2021 the American Rescue Plan Act was signed into law to establish the Coronavirus State
Fiscal Recovery Fund and Coronavirus Local Fiscal Recovery Funds (SLFRF); and
WHEREAS, the SLFRF program provides support to Non-Entitlement Units of local governments (NEU’s) in response to
the COVID-19 public health emergency and supports the efforts of NEU’s to contain impacts of COVID-19 on their
communities, residents, and businesses; and
WHEREAS, the Town of Olive meets the qualifications of a NEU being a local government serving a population of less
than 50,000; and
WHEREAS, the SLFRF program funding can be used to provide premium pay to eligible workers performing essential
work in recognition of the increase risk they face during COVID-19; and
WHEREAS, the Town Board of the Town of Olive recognizes the employees below as meeting the SLFRF qualifications of
essential and eligible workers to protect the health and well-being of the residents of the Town of Olive; and
NOW, THEREFORE BE IT RESOLVED, the Town Board of the Town of Olive authorizes the Supervisor to pay the following
premium pay stipend on the January 14, 2022 payroll for the following town workers employed during the time period
between March 11, 2020 and March 3, 2021:
Building Department
Brenda Van Leuvan – Building Department Clerk 150
Janelle Perry – Planning/Zoning Secretary 250
Supervisor
Rebecca DeGondea – Clerk to the Supervisor 750
Janice Lanzoratta – Bookkeeper 750
Town Clerk
Amanda Winnie – Deputy Town Clerk 650
Assessor
Diana Carchiddi – Assessor 750
Carla – Clerk to the Assessor 750
Recreation
Gene Sorbellini – Director 650
Highway
Highway Secretary – Sierra Smith 750
Court Clerk
Virginia Wiswall 250
Lucy Van Luevan 100
Total $5750
AND MOVES ITS ADOPTION
Motion made by: Supervisor Sofranko
Seconded by: Board Member Kelder
Aye Nay Absent
Jim Sofranko, Supervisor _X__ _____ ______
Drew Boggess, Board Member _X__ _____ ______
Scott Kelder, Board Member _X__ _____ ______
David Edinger, Board Member _X__ _____ ______
Victoria Read, Board Member _X__ _____ ______
Dated this 30th day of December, 2021
______________________________
Dawn Giuditta, Town Clerk
Town of Olive
Resolution #35 of 2021
Premium Pay for Workers under the American Rescue Plan Act
WHEREAS, on March 11, 2021 the American Rescue Plan Act was signed into law to establish the Coronavirus State
Fiscal Recovery Fund and Coronavirus Local Fiscal Recovery Funds (SLFRF); and
WHEREAS, the SLFRF program provides support to Non-Entitlement Units of local governments (NEU’s) in response to
the COVID-19 public health emergency and supports the efforts of NEU’s to contain impacts of COVID-19 on their
communities, residents, and businesses; and
WHEREAS, the Town of Olive meets the qualifications of a NEU being a local government serving a population of less
than 50,000; and
WHEREAS, the SLFRF program funding can be used to provide premium pay to eligible workers performing essential
work in recognition of the increase risk they face during COVID-19; and
WHEREAS, the Town Board of the Town of Olive recognizes the employees of the Highway Department listed below as
meeting the SLFRF qualifications of essential and eligible workers to protect the health and well-being of the residents of
the Town of Olive; and
NOW, THEREFORE BE IT RESOLVED, the Town Board of the Town of Olive authorizes the Supervisor to pay the following
premium pay stipend, in dollars, for the payroll ending January 14, 2022 for the following town workers employed
during the time period between March 11, 2020 and March 3, 2021:
Highway Department:
Brian Blakely 537
Nick Carr 1,000
Grant Dewitt 1,000
Jack Giuditta 1,000
Jimmy Henderson 1,000
Michael Hitchcock 800
Tommy Kraus 1,000
Andrew Martin 1,000
Thomas Martin 1,000
Gregory McCauley 1,000
Robert Olsen 1,000
Chris Winne 1,000
Lorin Winne 674
Total $12,011
AND MOVES ITS ADOPTION
Motion made by: Board member Edinger
Seconded by: Board Member Read
Aye Nay Absent
Jim Sofranko, Supervisor _X__ _____ ______
Drew Boggess, Board Member _X__ _____ ______
Scott Kelder, Board Member _X__ _____ ______
David Edinger, Board Member _X__ _____ ______
Victoria Read, Board Member _ X__ _____ ______
Dated this 30th day of December, 2021
______________________________
Dawn Giuditta, Town Clerk
Town of Olive
Resolution #36 of 2021
Premium Pay for Workers under the American Rescue Plan Act
WHEREAS, on March 11, 2021 the American Rescue Plan Act was signed into law to establish the Coronavirus State
Fiscal Recovery Fund and Coronavirus Local Fiscal Recovery Funds (SLFRF); and
WHEREAS, the SLFRF program provides support to Non-Entitlement Units of local governments (NEU’s) in response to
the COVID-19 public health emergency and supports the efforts of NEU’s to contain impacts of COVID-19 on their
communities, residents, and businesses; and
WHEREAS, the Town of Olive meets the qualifications of a NEU being a local government serving a population of less
than 50,000; and
WHEREAS, the SLFRF program funding can be used to provide premium pay to eligible workers performing essential
work in recognition of the increase risk they face during COVID-19; and
WHEREAS, the Town Board of the Town of Olive recognizes the employees of the Olive Police Department listed below
as meeting the SLFRF qualifications of essential and eligible workers to protect the health and well-being of the residents
of the Town of Olive; and
NOW, THEREFORE BE IT RESOLVED, the Town Board of the Town of Olive authorizes the Supervisor to pay the following
Premium Pay stipend in dollars on the January 14, 2022 payroll to the following town workers employed during the time
period between March 11, 2020 and March 3, 2021:
Olive Police
Sean Ryan 350
Matthew Buono 204
Dean Capabianca 716
Timothy Dupree 1000
Chris Helsmoortel 882
Ben Germain 1000
Jason Huppert 1000
BJ Leifeld 23
Kevin Tucker ` 575
Shadow Williams 1000
Gabrielle Lalima 23
Tom Sharon 845
Colt Gennarelli 794
Tom O’Connell 194
Total $16,606
AND MOVES ITS ADOPTION
Motion made by: Board Member Boggess
Seconded by: Board Member Edinger
Aye Nay Absent
Jim Sofranko, Supervisor _X__ _____ ______
Drew Boggess, Board Member _X__ _____ ______
Scott Kelder, Board Member _X__ _____ ______
David Edinger, Board Member _X__ _____ ______
Victoria Read, Board Member _X__ _____ ______
Dated this 30th day of December, 2021
______________________________
Dawn Giuditta, Town Clerk
On a Boggess/Kelder motion, the Town Board approved the carrying over of 14 hours of accrued vacation time from
2021 to vacation time in 2022 for Rebecca DeGondea, Secretary to the Supervisor.
Aye: Boggess, Kelder, Edinger, Read, and Sofranko Nay: Absent:
On a Sofranko/Read motion, the Town Board adjourned into Executive Session to discuss a volunteer at 3:22 pm.
Aye: Boggess, Kelder, Edinger, Read, and Sofranko Nay: Absent:
On a Sofranko/Boggess motion, the Town Board adjourned Executive Session.
Aye: Boggess, Kelder, Edinger, Read, and Sofranko Nay: Absent:
On a Read/Edinger motion, the Town Board appointed Donald DiMartini to the Planning Board replacing David Sorbellini
whose term expired on 12/31/2021.
Aye: Boggess, Kelder, Edinger, Read, and Sofranko Nay: Absent:
On a Boggess/Sofranko motion, the Town Board requested a letter be sent to David Sorbellini for his many years of
service on the Planning Board.
Aye: Boggess, Kelder, Edinger, Read, and Sofranko Nay: Absent:
AUDITING OF BOOKS
Hon. Timothy Cox presented his books to the Town Board for auditing. (#117-21)
Total Closed Cases: 473 Total Fines: $33,189.00 Surcharges: $20,976.00
Total Civil Fee: $75.00
Hon. Margaret Haug presented her books to the Town Board for auditing. (#118-21)
Total Closed Cases: 455 Total Fines: $31,743.00 Surcharges: $18,881.50
Total Civil Fee: $93.00
Resolution #32 of 2021
Town of Olive
Audit of Town of Olive Town Justice Court Records
WHEREAS, the NY State Unified Court System’s ACTION PLAN FOR THE JUSTICE COURTS included initiatives to improve
accountability and controls over Justice Court finances and records; and,
WHEREAS, Section 2019-a of the Uniform Justice Court Act requires that justices annually provide their court records
and dockets to their respective Town Board and that such records then be examined or audited and that fact be entered
into the minutes of the board’s proceedings; and,
WHEREAS, the Town of Olive Town Board did audit and examine said records and dockets provided by Town Justice Cox
for the fiscal year 1/1/21 to 12/30/21 at the annual audit held on December 30, 2021; and
WHEREAS, the Town of Olive Town Board did audit and examine said records and dockets provided by Town Justice
Haug for the fiscal year 1/1/21 to 12/30/21 at the annual audit held on December 30, 2021; and
WHEREAS, the Town of Olive Town Board did approve said records and dockets of both justices as submitted on
December 30, 2021;
NOW, THEREFORE, BE IT RESOLVED, the Town Board of the Town of Olive does hereby accept the books of Town Justice
Cox and Town Justice Haug and adopts Resolution #32, of
2021.
AND MOVES ITS ADOPTION
Motion made by: Board Member Read
Seconded By: Supervisor Sofranko
Aye Nay Absent
Jim Sofranko, Supervisor _X__ _____ ______
Drew Boggess, Board Member _X__ _____ ______
Scott Kelder, Board Member _X__ _____ ______
David Edinger, Board Member _X__ _____ ______
Victoria Read, Board Member _X__ _____ ______
Dated this 30 TH Day of December 2021
____________________________________
Dawn Giuditta, Olive Town Clerk
Town Clerk/Tax Collector Dawn Giuditta presented the Town Clerks Books for 2021.
On a Boggess/Edinger motion, the Town Board accepted the books of the Town Clerk/Tax Collector as submitted. (#119-
21)
Aye: Boggess, Kelder, Edinger, Read, and Sofranko Nay: Absent:
Total Monies Received: $391,601.93 Tax Collection Settlement: $9,372,420.09
On a Kelder/Read motion, the Town Board accepted the books of the Supervisor as submitted.
Aye: Boggess, Kelder, Edinger, Read Nay: Abstain: Sofranko
Closing of the Books- Highway
Supervisor Sofranko noted the Highway Fund balance as of 12/30/21 was $349,917.00. Payroll through 12/31/21
totaled $6,884.64, payroll taxes through 12/31/21 totaled $548.72; with total expenditures being $7,433.36. Of the
remaining Highway Fund balance of $342,483.64, $175,000.00 was applied to the 2022 budget less non spendable
$30,039.00 leaving a balance in the Highway Fund of $137,444.64. (#120-21)
Closing of the Books- General Fund
Supervisor Sofranko noted the General Fund balance as of 12/30/21 as $629,906.71. Payroll through 12/31/21 totaled
$6,023.17; payroll taxes through 12/31/21 totaled $657.39; unpaid year-end expenses totaled $29,757.00; with total
expenditures being $36,437.56. Of the remaining General Fund unexpended balance of $593,469.15, $325,000.00 was
applied to the 2022 budget and $36,580.00 non-spendable leaving a balance of $231,889.15. (#121-21)
Reserves and Restricted as of 12/31/2021 (#122-21)
HIGHWAY
RESERVE A MACHINERY $446,067.71
RESERVE F IMPROVEMENTS $36,768.02
RESERVE H HIGHWAY BRIDGES $403,523.32
HIGHWAY FUND TOTAL $886,359.05
GENERAL FUND
RESERVE B LANDFILL $95,535.01
RESERVE C POLICE $88,675.46
RESERVE D PARKS $307,134.51
RESERVE G HANDICAPPED $52,377.76
RESERVE I HEALTH INSURANCE. $128,425.80
RESERVE K COMPUTERS $37,590.49
RESERVE L BUILDINGS $519,585.21
RESERVE R RECORDS MANAGEMENT $25,452.27
RESERVE T TAX CONSULTANT/LEGAL FUND $344,862.92
RESERVE X RETIREMENT $26,970.44
GENERAL FUND TOTAL 1,626,609.87
HIGHWAY & GENERAL FUND GRAND TOTAL $2,512,968.92
DISTRIBUTION OF EXCESS FUNDS
On a Kelder/Sofranko motion, the Town Board approved the distribution of the Highway Fund unexpended balance of
$137,444.64 as follows: $95,000 into Reserve “A” Machinery; $42,444.64 in Reserve “H” Highway Bridges and
empowered the supervisor to transfer funds as needed for the end of year closing of the books.
Aye: Boggess, Kelder, Edinger, Read, and Sofranko Nay: Absent:
On a Boggess/Kelder motion, the Town Board approved the distribution of the General Fund unexpended balance of
$231,889.15 as follows: $25,000.00 to Reserve “B” Landfill; $15,000.00 to Reserve “C” Police; $20,000.00 to Reserve “D”
Parks; $10,000.00 to Reserve “G” Handicapped; $11,889.15 to Reserve “K” Computers; $65,000.00 to Reserve “L”
Buildings; $10,000.00 to Reserve “R” Records Management; $75,000.00 to Reserve “T” Tax/Legal Consultant and
approved the Supervisor to transfer funds as needed for the end of year closing of the books.
Aye: Boggess, Kelder, Edinger, Read, and Sofranko Nay: Absent:
The Town Board received a copy of the Statement of Actual & Estimated Revenue and the statement of Expenditures,
Encumbrances & Appropriations dated as of 11/30/2021 for the Highway and General Funds from Marlies Rosier,
Bookkeeper (#123-21 & #124-21)
All pertinent business having been conducted the Town Board adjourned at 4:32 pm on a Read/Boggess motion.
Aye: Boggess, Kelder, Edinger, Read, and Sofranko Nay: Absent:
___________________________________
Dawn Giuditta, Town Clerk