Meeting Date: February 11, 2020 7:00 pm
Town of Olive
County of Ulster
State of New York
Tuesday, February 11, 2020
Minutes of the monthly meeting of the Town of Olive Town Board, held Tuesday February 11, 2020 7 pm at the Town Meeting Hall in Shokan, NY.
Members Present:
Drew Boggess, Deputy Supervisor
Scott Kelder, Board Member
David Edinger, Board Member
Victoria Read, Board Member
Members Not Present:
Jim Sofranko, Supervisor
Recording Secretary:
Dawn Giuditta, Town Clerk
Others Present: Sean Ryan, Police Chief; Brian Burns, Highway Superintendent; Gene Sorbellini, Recreation Director
Deputy Supervisor Drew Boggess called the meeting to order at 7:00 pm.
On a Kelder/Edinger motion, the Town Board approved the January minutes.
Aye: Boggess, Kelder, Edinger, Read Nay: Absent: Sofranko
Correspondence: #20-20
Penny Schetzel- Thank You
#21-20
On a Boggess/Kelder motion, the Town Board approved Joshua Winne and Hayden Kothe as new members of the Olive Fire Department.
Aye: Boggess, Kelder, Edinger, Read Nay: Absent: Sofranko
#22-20
Daniel Heppner- Town of Olive v Lane- Order with Notice of Entry
Budget Modifications: On a Boggess/Read motion, the Town Board approved the following budget modifications:
Aye: Boggess, Kelder, Edinger, Read Nay: Absent: Sofranko
Highway-
Transfer $122,927.00 from Reserve “A” Machinery to D5130.2 Machinery (Equip)
Approve Payment of Audited Bills: On a Boggess/Read motion, the Town Board approved the payment of the following audited bills:
Aye: Boggess, Kelder, Edinger, Read Nay: Absent: Sofranko
General Fund Vouchers #8-#74 – $46,703.97
Highway Fund Vouchers #4-#27 – $139,448.26
Special Lighting Voucher #2 – $65.38
Sewer District Vouchers #16810-#168309 – $77,637.33
Additional Business:
On a Boggess/Kelder motion, the Town Board approved Resolution #4 of 2020 Bushkill Stream and Stream Bank Rehabilitation Project Bid Selection Award.
Town of Olive
RESOLUTION #4 OF 2020
Bushkill Stream and Stream Bank Rehabilitation Project Bid selection Award
WHEREAS, the Town of Olive applied for and obtained funding for the project titled, “Bushkill Stream & Stream Bank Rehabilitation” through a Community Development Block Grant Recovery (CDBG-DR) obtained through the New York State Governor’s Office of Storm Recovery (GOSR), New York Rising Community Reconstruction Program; and
WHEREAS, the Town of Olive retained Milone & MacBroom, Incorporated, to design said improvements, located within West Shokan, Town of Olive, New York, and prepare a bid package with plans and specifications; and
WHEREAS, independent, third-party reviewers reviewed submitted plans and specifications and in a letter dated 26 November 2019, approved said documents; and
WHEREAS, the project was formally bid in accordance with municipal requirements and publicly advertised on 20 December 2019. A pre-bid meeting was held on 6 January 2020. Bids were required to be submitted on or before 2:00 PM on 24 January 2020; and
WHEREAS, seven (7) bids were received on 24 January 2020 and publicly opened and read aloud with the bids ranging from $874,560.00 to $2,460,400.00; and
WHEREAS, the lowest responsible bidder for general construction is Kingston Equipment Rental, Inc., d.b.a. Baker Brothers Excavating, 78 Stone Road, West Hurley, New York, 12491, in the amount of $874,560.00; and
WHEREAS, the Engineer of Record, Milone & MacBroom, Inc. has tabulated and reviewed all bids submitted, and has issued a Letter of Recommendation to the Town of Olive that Kingston Equipment Rental Inc., d.b.a. Baker Brothers Excavating’s bid was the lowest responsible bid received.
THEREFORE, BE IT RESOLVED that the Town of Olive awards a contract agreement to Kingston Equipment Rental Inc., d.b.a. Baker Brothers Excavating in the amount of $874,560.00, contingent upon GOSR review and authorization to execute said contract agreement.
AND MOVES ITS ADOPTION
Motion made by: Deputy Supervisor Boggess
Seconded By: Board Member Kelder
Jim Sofranko, Supervisor ____ _____ __X___
Drew Boggess, Board Member _X__ _____ ______
Scott Kelder, Board Member _X__ _____ ______
David Edinger, Board Member _X__ _____ ______
Victoria Read, Board Member _X__ _____ ______
Dated this 11th day of February, 2020
Dawn Giuditta, Town Clerk
On a Boggess/Edinger motion, the Town Board waived the park fee for the Olivebridge/Samsonville United Methodist Church for May 31, 2020 at Grant Avery Park and June 28th, 2020 at Davis Park.
Aye: Boggess, Kelder, Edinger, Read Nay: Absent: Sofranko
Catskill Watershed Corporation (CWC) reviewed the Septic System at the Town Offices and have determined the Town eligible for the Septic Program.
On a Boggess/Read motion, the Town Board accepted the final version of the Boiceville Feasibility Study. Aye: Boggess, Kelder, Edinger, Read Nay: Absent: Sofranko
On a Boggess/Kelder motion, the Board approved the NYS mini bid for a Ford F250 pickup truck from Metro Ford in the amount of $34,175.04.
Aye: Boggess, Kelder, Edinger, Read Nay: Absent: Sofranko
Committees, Commission, Department Reports:
Parks & recreation Committee-Scott Kelder, Liaison
The Committee has set dates for Day Camp 6/29/2020-8/6/2020. The committee is working on a community day trip to Yankee Stadium for a game, they are still working out the kinks for busing.
Highway Superintendent- Brian Burns
The Highway Department has been cutting ash trees on the following roads: Cold Brook, Bostock Mtn. and Wiedy. They have been dealing with nuisance storms and doing some fabrication on truck bodies in preparation for Spring road projects. Highway Superintendent Burns announced that wood chips are available just give his office a call to get on the list.
Police Commission-Drew Boggess, Liaison (#23-20)
Calls for Service in December: 73
School checks- 41
Property checks- 324
Traffic Tickets-46
Arrests: 2- Trespass, 1-Mental Health Law and 1- Warrant served
Town Clerk- Dawn Giuditta (#24-20)
January 2020- $9803.56
Taxes Collected January- $8,158,031.76
Olive Fire Department-Chris Winne, Fire Chief (#25-20)
Total Call for January- 17
Auto Accidents- 2 Structure Fire- 2 Mutual Aid- 2 Automatic Alarm- 3
Wires Down- 7 Carbon Monoxide- 1
Olive First Aid-(#26-20)
January total -36
Olivebridge- 8 Shokan- 10 Boiceville- 12 West Shokan- 2 Samsonville- 3 West Hurley- 1
Scenic Byway-Drew Boggess, Liaison
The Scenic Byway Committee has not met but they are still working on connecting the Route 28 Byway with the Mountain Clove Byway.
Technology Committee-David Edinger, Chair
The Committee met and the following people have been appointed to the Committee:
Amanda Winne, Dianna Carchidi, Sierra Smith and Jason Huppert. The Committee’s first objective is to update the current IT Policy and from there they will be working on the website. Board Member Edinger has received some free large monitors for use by the Town that the UC Community College was getting rid of.
Zoning Committee- Drew Boggess, Chair
The Zoning Committee was established to review the Zoning Code, not to rewrite it but to update some of the language. The current zoning code is 45 years old and is in some need of modernization.
The following people have been appointed to the committee:
Victoria Read, Town Board and Liaison to Planning Board
John Ingram, Zoning Code Enforcement Officer and Assistant Building Inspector
Steve Dibbell, Planning Board
Bill Vilkelis, Zoning Board of Appeals Chairman
Ed Maldonado, Former Planning Board Co-Chairman
Fred Perry- Zoning Board of Appeals
Buildings and Grounds Committee-Scott Kelder, Chair
This committee will not be starting up until April, however; Ronald Wright has volunteered to be the first committee member.
Barry Ruland, LVDV Operations Chief Operator sent the Town Board the Boiceville Sewer District Monthly Operating Report for January 2020. (#27-20)
All pertinent business having been conducted, the Town Board on a Boggess/Read motion, adjourned the meeting at 7:35 pm in memory of Evan Scott Ketchum, Freda Bernstein Langbert, Jim Corcoran, Clarence Elmendorf and Madeline Sheeley.
Aye: Boggess, Kelder, Edinger, Read Nay: Absent: Sofranko
___________________________
Dawn Giuditta, Town Clerk