Meeting Date: January 12, 2021 7:00 pm
Minutes of the monthly meeting of the Town of Olive Town Board, held Tuesday January 12, 2021 7 pm via ZOOM link.
Members Present: Jim Sofranko, Supervisor
Drew Boggess, Board Member
Scott Kelder, Board Member
David Edinger, Board Member
Victoria Read, Board Member
Recording Secretary: Dawn Giuditta, Town Clerk
Others Present: Brian Burns, Highway Superintendent; Amanda Winne, Deputy Town Clerk; Christopher Winne, Fire Chief; Mary Ann Shepard, BAR; Matt Kovner, CAC; Simon Strauss, CAC; Daniel White, CAC; Tom Planz, Treasurer, Olive Fire Dept.
Town Supervisor Jim Sofranko called the meeting to order at 7:01 pm.
On an Edinger/Boggess motion, the Town Board approved the December minutes.
Aye: Boggess, Kelder, Edinger, Read and Sofranko Nay: Absent:
The Town Board discussed the following topics:
1. Natural Resource Inventory- the Conservation Advisory Council has sent the NRI narrative that accompanied maps received in July. Supervisor Sofranko stated it was a lengthy document and opened for discussion with the Board. Supervisor Sofranko commented on some issues in the document that he found and stated he would email his comments to Mr. White. Board Member Boggess had one comment concerning the scenic byway. Supervisor Sofranko suggested the Town Board review the document and tabled its acceptance until February meeting. The document will belong to the Town and can be amended as needed.
2. Association of Towns- the Association of Towns hold their annual conference and inquires if the Town of Olive will send a delegate. No one on the Board was interested at this time in attending the conference.
3. Work Rule Directives- Supervisor Sofranko met with Highway Union concerning the grievance on the language contained in the directive. Supervisor Sofranko printed and posted in all the work areas in town with the new language. He commented that additional masks and hand sanitizer were made available in the vehicles.
4. Olive Fire Department Mutual Aid – the Town Board discussed the request for a mutual aid resolution with Tom Planz, Treasurer of the OFD and Chief Winne.
Olive Fire Department Report- 2020 Man Hours
Total calls: 285 Emergency Calls (#1-21)
Call Hours: 4558.02 hours Meeting: 1131.91 hours Drills/Training: 5655.45 hours
Total Hours Volunteered: 11,345.38 hours
Correspondence: #2-21
Mitchell Hull, Environmental Engineering Specialist, CWC- Enrollment in the CWC Septic Rehabilitation and Replacement Program
Approve Payment of Audited Bills: On a Sofranko/Edinger motion, the Town Board approved the payment of the following audited bills:
Aye: Boggess, Kelder, Edinger, Read and Sofranko Nay: Absent:
General Fund Vouchers #1-#5 $67,562.02
Sewer District Vouchers #16986-#17006 $55,097.01
Additional Business:
Resolution # 1 of 2021
Town of Olive
Corrections to NYSDOT Local Highway Inventory (LHI) Town of Olive Roads Report
WHEREAS, the New York State Department of Transportation (NYSDOT) filed with the Highway Superintendent a Local Highway Inventory (LHI) report of Town of Olive roads; and
WHEREAS, Town of Olive Highway Superintendent Brian Burns reviewed said report and made on site evaluations of Town roads identifying updates and corrections to this report; and
WHEREAS, a Town Board resolution is required in order to make updates and corrections to this report; and
WHEREAS, most of the report accurately reflected the Town of Olive’s local highway system with the exception of a few roads;
THEREFORE, BE IT RESOLVED, the Town Board of the Town of Olive does hereby approve the following updates and corrections to the NYSDOT Town of Olive Roads Local Highway Inventory (LHI) report which would add a total of 0.18 miles to the Town of Olive NYSDOT Road Inventory resulting in a total of 67.56 centerline miles for the Town of Olive:
Bradkin Road Length of .72—The GIS report indicates a length of .71 from start to end of section when it is, in fact, a total length of .72, (Add .01 miles to report).
Church Street Length of .28—The GIS report indicates a length of .19 from start to end of section and has, in fact, been extended by .09 for a total length of .28, (Add .09 miles to report).
Moon Haw Road Length of 2.13—The GIS report indicates a length of 2.09 from start to end of section when it is, in fact, a total length of 2.13, (Add .04 miles to report).
Secor Road Length of .25—The GIS report indicates a length of 0.21 from start to end of section when it is, in fact, a total length of .25, (Add .04 miles to report).
AND MOVES ITS ADOPTION
Motion made by: Supervisor Sofranko
Seconded By: Board Member Read
Aye Nay Absent
Jim Sofranko, Supervisor _X__ _____ ______
Drew Boggess, Board Member _X__ _____ ______
Scott Kelder, Board Member _X__ _____ ______
David Edinger, Board Member _X__ _____ ______
Victoria Read, Board Member _X__ _____ ______
Dated this 12th day of January, 2021
_______________________________
Dawn Giuditta, Town Clerk
Committees, Commission, Department Reports:
Cable Franchise Negotiations Committee- Jim Sofranko, Chairman
The Committee has not met, but Supervisor Sofranko spoke with the County concerning the right of way on Samsonville road. Spectrum would like to go underground off of Sheldon Hill toward Hanna Lane. The County is just waiting on a check.
Parks & Recreation Committee-Scott Kelder, Liaison
The Parks and Recreation Committee has not met but would like to meet in February and they will be working on a proposal for the pool.
Highway Superintendent- Brian Burns
Superintendent Burns stated the Highway Department had a busy December with storms, heavy rain run off faired pretty well. The heavy snow was a challenge, however; everyone did a fine job. The Highway has been doing some ditching as part of shared services. Request for proposals were received for the Bostock/Red Maple crossings, these will be reviewed and one selected. Board Member Read complemented the Highway Department on the condition of the town roads after the storm.
Police Commission-Drew Boggess, Liaison (#3-21)
Year to date – 1109
Calls for Service in December: 73
Property checks- 359
Traffic Tickets-18
Arrests: 1– Local Law Violation
Town Clerk- Dawn Giuditta (#4-21)
December 2020– $17,219.59
Olive First Aid-(#5-21)
Total –32
Olivebridge- 18 Shokan- 7 Boiceville- 4 West Shokan- 1 Samsonville- 1 Kerhonkson- 1
Scenic Byway-Drew Boggess, Liaison
Board Member Boggess stated the leadership committee has not met in a while. The website has been updated. The connection of Mountain Clove byway and the Route 28 byway is still in the works.
Conservation Advisory Council-David Edinger, Liaison
The grant Mr. Kovner has been working on should be awarded to one of the applicants shortly. The Natural Resource Inventory has been given to the Town Board. The Community Choice Aggregate local law has been given to the Supervisor. The Council has been talking about amending the Town Law from 5 members of the CAC to 3-9 CAC members. They would like to include a couple of junior members. Simon Strauss stressed the importance of working on a solar code for the Town.
Zoning Committee-Drew Boggess, Chairman
The committee is still waiting on a response from Attorney Dan Heppner on the changes to the Zoning code. The committee will meet on January 21st via ZOOM to discuss short term rentals.
Technology Committee-David Edinger, Chairman
The Committee has not met. Board Member Edinger hopes to have a meeting by the end of the month and the first thing on the agenda will be the website, email and domain name.
Barry Ruland, LVDV Operations Chief Operator sent the Town Board the Boiceville Sewer District Monthly Operating Report for December 2019. (#6-21)
All pertinent business having been conducted, the Town Board on a Sofranko/Boggess motion, adjourned the meeting at 8:20 pm in memory of Harriett Weber and Harvey Every.
Aye: Boggess, Kelder, Edinger, Read and Sofranko Nay: Absent:
___________________________
Dawn Giuditta, Town Clerk