Meeting Date: January 4, 2021 7:00 pm
Minutes of the monthly Organizational meeting of the Town of Olive Town Board, held Monday, January 4, 2021 7:00 pm via http://bit.ly/olivetownboard.
Members Present: Jim Sofranko, Supervisor
Drew Boggess, Board Member
Scott Kelder, Board Member
David Edinger, Board Member
Victoria Read, Board Member (arrived 7:07 pm)
Recording Secretary: Dawn Giuditta, Town Clerk
Others Present: Brian Burns, Highway Superintendent; Amanda Winne, Deputy Town Clerk; Timothy Cox, Town Justice; Steve Dibbell, Planning Board; Timothy Peck, Planning Board
Jim Sofranko, Town Supervisor, called the meeting to order at 7:00 pm.
Town Justice Timothy Cox gave the oath of office to Victoria Read
On a Sofranko/Boggess motion the Town Board approved the 2021 salaries that were set forth as follows:
AYE- Boggess, Kelder, Edinger, Read and Sofranko Nay Absent-
The 2021 salaries are set forth as follows:
TOWN BOARD (4) $ 8,874.00
SUPERVISOR $52,700.00
DEPUTY SUPERVISOR $ 1,200.00
TOWN JUSTICES (2) $13,668.00
TOWN CLERK/TAX COLLECTOR/RMO $61,200.00
SUPERINTENDENT OF HIGHWAYS $65,000.00
JUSTICE COURT CLERK PER HOUR $ 24.03
DEPUTY JUSTICE COURT CLERK PER HOUR $ 15.64
CLERK TO SUPERVISOR PER HOUR $ 24.03
BOOKKEEPER PER HOUR $ 33.39
ASSESSOR CLERK PER HOUR $ 24.03
DEPUTY TOWN CLERK/TAX COLLECTOR PER HOUR $ 18.41
ZONING & BUILDING CLERK PER HOUR $ 24.03
ZONING BOARD, PLANNING BOARD, &POLICE COMMISSION SECRETARY PER HOUR $ 26.76
SECRETARY to HIGHWAY SUPERINTENDENT PER HOUR $ 18.41
ASSESSOR PER HOUR $ 27.10
BUILDING INSPECTOR $9,328.00
ASST. BUILDING INSPECTOR PER HOUR $ 18.35
ZONING ENFORCEMENT OFFICER $12,133.00
TRANSFER STATION SUPERVISOR PER HOUR $ 28.57
TRANSFER STATION ATTENDANT (1) PER HOUR $ 14.00
TRANSFER STATION ATTENDANT (1) PER HOUR $ 15.00
TRANSFER STATION ATTENDANT (3) PER HOUR $13.00
POLICE CHIEF $24,000.00
PARK ATTENDANT (Seasonal & Part Time) $15.03
PARK ATTENDANT (Seasonal & Part Time) $13.45
PARK ATTENDANT (Seasonal & Part Time) $12.59
PARKS LABORER (Seasonal & Part Time) PER HOUR $21.71
RECREATION DIRECTOR $10,634.00
DEPUTY EMERGENCY MANAGEMENT COORDINATOR $1,354.00
BOARD OF ASSESSMENT REVIEW MEMBERS PER HOUR $20.00
FACILITES DIRECTOR $49,694.00
POOL MAINTENANCE STIPEND $500.00
On a Sofranko/Edinger motion, the Town Board approved the highway pay rates as set forth in the Union Contract as follows:
AYE- Boggess, Kelder, Edinger, Read and Sofranko Nay Absent-
Approve the highway pay rates as set forth in the Union Contract as follows:
January 1, 2021 – December 31, 2021
MEO Mechanic $28.24
HEO $27.36
MEO $26.69
Laborer $25.92
Working Foreman (1) $28.24
Highway new Hire Rate (full time) will be paid two dollars per hour below the job rate during the first full year of employment, then one dollar per hour below the job rate for the second full year of employment, then the full job rate at the beginning of the third year.
On a Sofranko/Boggess motion, the Town Board approved the Police Officers pay rates as set forth in the Union Contract as follows:
AYE- Boggess, Kelder, Edinger, Read and Sofranko Nay Absent-
January 1, 2021 through December 31, 2021
Police Officer- Part Time $25.50
Sergeant- Part Time $27.50
Without MPTC Certification $21.68
Field Training Rate $21.68
On a Sofranko/Kelder motion, the Town Board approved the following appointments and actions:
AYE- Boggess, Kelder, Edinger, Read and Sofranko Nay Absent-
Will not establish the position of Town Attorney but will engage the services of Attorney Dan Heppner to give professional service and advice as the Town may require. Other attorneys may be hired as needed with Town Board approval.
Require that all Town departments receive prior approval from the Supervisor before engaging the services of Attorney Heppner or Town Board approval if engaging other attorneys.
Empower elected officials to attend schools as per budget.
Empower the Superintendent of Highways to spend $10,000.00 on equipment without prior approval.
Empower the Superintendent of Highways to hire trucks and machines as set forth by the NYS DOT.
Empower the Supervisor to pay prior audit bills.
Approved payment of elected officials as set forth in the 2021 Budget.
Delegate the Supervisor with the powers and duties necessary for the day-to-day administration of the Town
Appoint Pattison, Koskey, Howe & Bucci, and CPA’s as Independent Auditors at $7,200.00.
Authorize Highway Superintendent to plow Olive Fire Houses, Olive Free Library, and Olive First Aid
On a Sofranko/Boggess motion, the Town Board approved the following:
AYE- Boggess, Kelder, Edinger, Read and Sofranko Nay Absent-
The Town Board will not designate an official newspaper but will use the DAILY FREEMAN and Hudson Valley One.
Established personal mileage rate at .56 cents per mile with prior approval.
Empower the Supervisor to transfer funds.
Empower the Supervisor to appoint committees.
Set the working cash fund for the Town Clerk/Tax Collector at $75.00.
Designate the Greene County Commercial Bank and Community Bank as the official banks.
* Require prior approval from the Supervisor for purchases over $250.00.
On a Sofranko/Read motion, the Town Board approved the following meeting schedule for 2021, closings of Office, Transfer Station and Office hours.
AYE- Boggess, Kelder, Edinger, Read and Sofranko Nay Absent-
Set the following Town Board Meetings and Audit Meetings for 2021. All meetings, unless otherwise noted, are to be held at the Town Meeting Hall or via ZOOM link; https://bit.ly/olivetownboard and will commence at 7 pm.
January 4nd Organizational Meeting 7:00 pm
January 12th Regular Monthly Meeting
February 8th Audit & Workshop Meeting
February 9th Regular Monthly Meeting
March 8th Audit & Workshop Meeting
March 9th Regular Monthly Meeting
April 12th Audit & Workshop Meeting
April 13th Regular Monthly Meeting
May 10h Audit & Workshop Meeting
May 11th Regular Monthly Meeting
June 7th Audit & workshop Meeting
June 8th Regular Monthly Meeting
July 12th Audit & workshop Meeting
July 13th Regular Monthly Meeting
August 9th Audit & Workshop meeting
August 10th Regular Monthly Meeting
September 13th Audit & Workshop Meeting
September 14th Regular Monthly Meeting
October 5th – 3 p.m. Town Offices Present Tentative Budget to Town Board
October 12th Audit & Regular Monthly Meeting
November 4th Budget Public Hearing Meeting
November 8th Audit & Workshop Meeting
November 9th Regular Monthly Meeting
December 13th Audit & Workshop Meeting
December 14th Regular Monthly Meeting
December 30th Annual Audit Meeting (3:00 pm)
(Town Office Building, West Shokan)
Set the following Town Office Closings:
Jan. 1st & 18th, Feb. 15th, April 2nd, May 31st, July 5th, Sept. 6th, Oct. 11th, Nov. 2nd , 11th,25th & 26th, Dec. 24th, 27th, & 31st
Set the following Transfer Station Closings:
Jan. 1st & 18th, Feb. 15th, April 2nd & 4th, May 31st, July 4th, Sept. 6th, Oct. 11th, Nov.26th , and Dec. 24th , 25th & 31st
Set the following department hours:
Supervisor, Town Clerk & Assessor– 9 am-4 pm, Monday through Friday
Highway Office- 8 am- 3 pm, Monday through Friday
Building & Zoning Office-9 am – 4 pm Monday through Friday
Justice Court Office– 9 am-1 pm, Monday through Friday
Transfer Station Hours- 7:30 am – 3 pm, Monday, Wednesday, Friday & Saturday,
11 am-2:30 pm, Sunday
On a Sofranko/Edinger motion, the Town Board approved the following reappointments:
AYE- Boggess, Kelder, Edinger, Read and Sofranko Nay Absent-
Approved the reappointment of Drew Boggess as Deputy Supervisor and the reappointment of Rebecca DeGondea, Clerk to the Supervisor.
The Board approved the reappointment of Dawn Giuditta, Registrar of Vital Statistics and Amanda Winne, Deputy Registrar at no fee to the Town.
Approved the Town Justices Timothy E. Cox and Peggy Haug reappointment of Virginia Wiswall, Court Clerk and Lucia Lohrer as Deputy Court Clerk.
Approved Highway Superintendent Brian Burns reappointment of Sierra Smith, Secretary to the Superintendent of Highways and Greg McCauley as Deputy Highway Superintendent.
Approved the Town Clerk/Tax Collector/RMO Dawn Giuditta reappointment of Amanda Winne as Deputy Town Clerk/Tax Collector/Records Management Officer.
Planning Board – On a Sofranko/Read motion, the Board approved the appointed Timothy Peck as a member of the Planning Board (term will expire 12/31/27).
AYE- Boggess, Kelder, Edinger, Read and Sofranko Nay Absent-
On an Edinger/Boggess motion, the Town Board requested a letter of appreciation be sent to Daniel LeFever for his many years of service on the Planning Board.
AYE- Boggess, Kelder, Edinger, Read and Sofranko Nay Absent-
Meetings 1st Tuesday of every month and the 3rd Tuesday, if necessary, at Town Meeting Hall. 7:00 pm or via ZOOM link: http://bit.ly/oliveplanning.
Planning Board Members Term Expires
David Sorbellini Co-chairman 12/31/21
Nick Burgher 12/31/22
Helene Grant 12/31/23
Heidi Emrich 12/31/24
Steve Dibbell 12/31/25
Ed Kahil 12/31/26
Timothy Peck 12/31/27
Zoning Board of Appeals – On a Sofranko/Kelder motion, the Board approved the reappointment of Fred Perry, as member of the ZBA (term will expire 12/31/25).
AYE- Boggess, Kelder, Edinger, Read and Sofranko Nay Absent-
Meets only upon application 1st Thursday of the Month at Town Meeting Hall at 7 pm or via Zoom.
Zoning Board Members Term Expires
Bill Vilkelis, Chairman 12/31/21
Paul Wright 12/31/22
Sandy Friedel 12/31/23
Chet Scofield 12/31/24
Fred Perry 12/31/25
On a Sofranko/Edinger motion, the Town Board reappointed the following Boards, Committees, and Commission & Councils:
AYE- Boggess, Kelder, Edinger, Read and Sofranko Nay Absent-
Board of Ethics Members — Janice Lanzarotta
Ronald Wright
Ed Kahil
Board of Assessment Review-
Stewart Grant 9/30/21
Mary Ann Shepard 9/30/22
Ron Bergeron 9/30/23
Heather Martin 9/30/24
Tom Planz 9/30/25
Central Catskill Collaborative-
Drew Boggess Helen Chase
Olive Wastewater Advisory Committee-
Members: Donald VanBuren 12/31/21
Joseph Stein 12/31/21
Police Commission— Drew Boggess, Liaison
Robert Krause John Kurz Earla VanKleeck
2021 Police Commission Meetings Schedule:
January 4, February 1, March 1, April 5, May 3, June 7, June 28, Aug 2, Aug 30, Oct 4, Nov 1, Dec 6
Meetings are held at the Town Hall or via Zoom link: http://bit.ly/olivepolicecomm at 6 pm.
Conservation (CAC)
CAC also serves as Town of Olive Climate Smart Community Task Force
Daniel F. White Simon Strauss Donald DiMartini
Chester Karwatowski Matt Kovner
Olive Day Committee—
Ternice Winne, Coordinator Gene Sorbellini Paul Wright Ronald Wright
Peter Friedel Rick Wolff Dawn Giuditta B.J. Leifeld Dianna Carchidi
Olive Emergency Management Committee
Supervisor Jim Sofranko
Deputy Emergency Management Coordinator Carl Swenson, III
Fire Chief Chris Winne
Police Chief Sean Ryan
Captain of Olive First Aid Yvonne Fuller
Superintendent of Highways Brian Burns
Supervisor Appointments:
On a Sofranko/Boggess motion, the Town Board reappointed the following positions:
AYE- Boggess, Kelder, Edinger, Read and Sofranko Nay Absent-
Deputy Emergency Management Coordinator Carl Swenson, III
Assistant Budget Officer—Janice Lanzarotta
Cable Franchise Committee——Jim Sofranko, Chairman
Members: Simon Strauss
Henrietta Shannon
Parks & Recreation Committee— Scott Kelder, Town Board Liaison Recreation Director, Gene Sorbellini
Members: Craig Grazier, Chairman Lori Matteson
Bill Melvin, Secretary Robert Shultis
Eric Pezzello Jeff Harkin
Kevin Wortman
Planning Board—Victoria Read, Town Board Liaison to Planning Board
Police Commission – Drew Boggess, Town Board Liaison to Police Commission
Conservation Advisory Council– David Edinger, Town Board Liaison
Olive Day Committee-Drew Boggess, Town Board Liaison
Zoning Advisory Committee– Drew Boggess, Chairman
Edwin Maldonado Bill Vilkelis Victoria Read Fred Perry Steve Dibbell John Ingram
Technology Committee– David Edinger, Chairman
Sierra Smith Amanda Winne, Dianna Carchidi, Jason Huppert
Buildings Committee– Scott Kelder, Chairman
Ronald Wright, Jim Henderson, Gene Sorbellini, Eric Matteson
Police Task Force– Jim Sofranko, Chairman
Daphne Dejesus Keith McGlynn Victoria Read Tom Sharon Bob Krause Sean Ryan
Karen Squires Ana Silva Byron Utley
All pertinent business being addressed on a Sofranko/Edinger motion the meeting was adjourned at 7:34 pm.
AYE- Boggess, Kelder, Edinger, Read and Sofranko Nay Absent-
___________________________________
Dawn Giuditta