Meeting Date: July 14, 2020 7:00 pm
Minutes of the monthly meeting of the Town of Olive Town Board, held Tuesday July 14th 7 pm at Davis Park in West Shokan, NY 12494.
Members Present:
Jim Sofranko, Supervisor
Drew Boggess, Deputy Supervisor
Scott Kelder, Board Member
David Edinger, Board Member
Victoria Read, Board Member
Recording Secretary:
Dawn Giuditta, Town Clerk
Others Present: Daniel White, CAC; Simon Strauss, CAC & Cable Franchise Committee;
Town Justices, Timothy Cox and Peggy Haug; Paul Wright, Olive Day Committee & Zoning Board; Ronald Wright, Olive Day Committee & Ethics Committee; Ternice Winne, olive Day Committee; Bruce Proper, Transfer Station Manager; Christopher Winne, Fire Chief; Amanda Winne, Deputy Town Clerk; Gene Sorbellini, Facilities Director/Recreation Director; Sean Ryan, Police Chief; Tom Sharon, Sargent, T/O/Olive Police; Dianna Carchidi, Assessor; Ingrid Haeckel, Hudson River Estuary Program/Cornell University
Supervisor Sofranko called the meeting to order at 7:00pm.
On a Boggess/Sofranko motion, the Town Board approved the June minutes.
Aye: Boggess, Kelder, Edinger, Read, and Sofranko
The following Police Officers were sworn in as new Town of Olive Officers:
Colt Gennarelli, Shadow Wilson, Dean Capabianca
Town Justice’s Timothy Cox and Peggy Haug were present to advise the Town of the need to increase the abilities of the Special Prosecutor, Robert Krause, to prosecute tickets. Due to the COVID-19 shut down of the Town Courts there has been a back log of vehicle and traffic tickets needing to be addressed. The Special Prosecutor would be handling all vehicle and traffic except alcohol related offenses and misdemeanors. On a Sofranko/Read motion, the Town Board empowered the Special Prosecutor to handle all vehicle and traffic violations except alcohol offenses and misdemeanors.
Aye: Boggess, Kelder, Edinger, Read, and Sofranko
Presentation: Ingrid Haeckel a Conservation & Land Use Specialist with the Hudson River Estuary Program/Cornell University gave a presentation on the Town of Olive Natural Resources Inventory Project (NRI). She briefly explained the Hudson River Estuary Program and what they are working to achieve.(Clean water, Resilient communities, vital estuary ecosystem, fish, wildlife, and habitat, natural scenery, education, access, recreation and inspiration) She explained what a Natural Resources Inventory (NRI) was made up of and what the Olive Natural Resources Inventory Goals were:
1. Reference for planning, designing and reviewing new development.
2. Foundation for planning and zoning updates.
3. Cultivate stewardship of resources.
The Potential Uses for the NRI:
1. Project reviews and SEQR
2. Open space planning
3. Hazard mitigation planning
4. Zoning and subdivision regulations
5. Climate Smart Communities Certification
6. Education
The NRI Project timeline:
January 2020- Town Board Resolution #3 of 2020 approved.
Spring 2020- Draft Maps & review
Summer 2020- Draft Report & Public Outreach
Fall/Winter 2020- finalization of Maps and Report.
Ms. Haeckel’s entire power point presentation and maps are available for review in the Town Clerks Office. (#74-20)
Correspondence: #75–20
Penny Schetzel- Thank you to the Town and Olive Fire Dept.
#76-20
Resource Center for Accessible Living- Reminding the Town to keep in mid ADA guidelines and accessibility during the COVID-19 Pandemic.
#77-20
NPO Litigation- Asks if Town wants to participate in filing a proof of claim in the Purdue bankruptcy. Supervisor Sofranko stated it wasn’t worth pursing after conferring with Town Attorney.
Approve Payment of Audited Bills: On a Sofranko/Boggess motion, the Town Board approved the payment of the following audited bills:
Aye: Boggess, Kelder, Edinger, Read, and Sofranko
General Fund Vouchers #255 – #315 – $ 191,919.78
Special Lighting Voucher #7 – $ 60.79
Highway Fund Vouchers #123– #145 – $ 259,072.51
Sewer Vouchers #16891-#16904 – $ 30,002.14
Special Fire Voucher #2 – $ 247,150.00
Cash Received May 2020 – $57,648.37
Interest Received May 2020 – $2,617.66
Additional Business:
Resolution #16 of 2020
Approve CWC Application for Construction Costs
Of the Burgher Road Stream Crossing
WHEREAS, the Town of Olive accepted the Local Flood Analysis (LFA) presented by the Flood Advisory Committee on August 8, 2017 and doing so made the Town eligible for funding for structural and non-structural projects to improve flood resilience; and
WHEREAS, the LFA identified the Dry Brook stream crossing at Burgher Road in West Shokan as an area of concern in need of flood mitigation efforts; and
WHEREAS, on March 13, 2018 the Town Board supported application to the ASWMP for implementation grant funds for engineering design for the Burgher Road stream crossing; and
WHEREAS, the Catskill Watershed Corporation (CWC) Flood Hazard Mitigation Implementation Program (FHMIP) provides funding to supplement existing sources of funding for structural and nonstructural projects to improve the flood resilience of communities located within the boundaries of the New York City water-supply watershed; and
WHEREAS, the CWC FHMIP rules of eligibility incudes; “Alterations to an aspect of public infrastructure identified in the LFA that is expected to reduce water surface elevations, alter flow paths, reduce velocities, and otherwise minimize the potential for flood damage (e.g. enlarging a bridge, installing floodplain drains, but not including road relocation)”.
THEREFORE, BE IT RESOLVED, the Town of Olive approves making an application to the CWC FHMIP for construction costs related to flood mitigation of the Burgher Road stream crossing in West Shokan.
AND MOVES ITS ADOPTION
Motion made by: Supervisor Sofranko
Seconded by: Board Member Kelder
A Vote was Duly Taken:
Jim Sofranko, Supervisor _X___ _____ _______
Victoria Read, Board Member _X___ _____ _______
Andrew Boggess, Board Member _X___ _____ _______
Scott Kelder, Board Member _X___ _____ _______
David Edinger, Board Member _X___ _____ _______
Dated this 14th day of July, 2020
_________________________________
Dawn Giuditta, Town of Olive Town Clerk
The Town Board discussed the Transfer Station and Bruce Proper’s request for additional help. There has been an increase in the use of the Transfer Station due to the COVID-19. Year to date figures for 2019 377.41 ton was received and in 2020 458.26 ton was taken in. There has been an increase in recyclables and especially cardboard due to so many people doing mail order, year to date comparison with 2019 21.54 ton 2020 30.86 ton.
After a lengthy discussion with Bruce, the Town Board on a Boggess/Read motion, approved an additional position up to 17.5 hours with the condition that this be reviewed again at budget time.
Aye: Boggess, Edinger, Read, and Sofranko
Nay: Kelder
The Town Board also discussed increasing the fees to the Transfer Station and on a Boggess/Read motion, the Town Board increased the permit fee to $40.00 from $30.00 and the per bag fee to $6.00 from $5.00.
Aye: Boggess, Edinger, Read, and Sofranko
Nay: Kelder
The Town Board discussed whether Olive Day should be held or not. The Town Clerk explained that the Olive Day Committee needed a final decision from the Board. The Committee did not want to go ahead and have everything in place with vendors just to have the Community Day canceled at the last minute. The Board discussed the issue and the liability of having Olive Day under COVID-19 conditions and on a Read/Edinger motion, decided to cancel Olive Day for this year due to the COVID-19 Pandemic.
Aye: Boggess, Kelder, Edinger, Read, and Sofranko
Nay: Absent:
On a Sofranko/Boggess motion, the Town Board awarded the bid for the Culvert Replacement at DeSilva Road and Upper Boiceville Rd to Kingston Equipment Rental, Inc. /Baker Bros. in the amount of $882,340.25 plus alternate #1 of $3,000.00.
Aye: Boggess, Kelder, Edinger, Read, and Sofranko
The following are all the bids received for the Culvert Replacement received on 7/8/2020 @ 10:00 am:
Precise Enterprise II LTD– $1,013,957.00 plus alternate #1 $11,000.00
Land Vscape Inc. – 1,000,365.85 plus alternate #1 $5,500.00
Casa Builders Inc. – $1,220,100.00 plus alternate #1 $11,000.00
Standback – $1,679,372.16 plus alternate #1 $22,842.00
The Hubbell Companies- $1,049,193.00 plus alternate #1 $10,000.00
On a Sofranko/Read motion, the Town Board approved the rate of pay for 3 Attendants and 1 Swimming Instructor as follows:
Attendants-
Veronica Kivlehan- $15.00 (RTE & CPR certified)
Rayla Hart- $15.00 (WSI & CPR certified)
Betty Rae- $15.00 (First Aid & CPR certified)
Swimming Instructor-
Rayla Hart $18.00 (Red Cross Certified)
Aye: Boggess, Kelder, Edinger, Read, and Sofranko
On a Boggess/Kelder motion, the Town Board empowered the Supervisor to write a letter of thanks to Sarah Loertscher for her volunteer work on the Conservation Advisory Council.
Aye: Boggess, Kelder, Edinger, Read, and Sofranko Nay: Absent:
The Town Board members were given reports from Janice Lanzarotta, Bookkeeper (Statement of Expenditures, Encumbrances & Appropriations ending 5/31/2020) (#78-20) and Dianna Carchidi, Assessor was present to give her report on June Sales and Market Report (#79-20)
Committees, Commission, Department Reports:
Highway Superintendent-Brian Burns (#80-20)
Superintendent Burns was unable to attend the meeting, however; he sent a monthly report for the Town Clerk to read. His report is available in the Town Office for review.
Police Commission-Drew Boggess, Liaison (#81-20)
Total June–72
Traffic Tickets- 3
Arrests- 4
Town Clerk-Dawn Giuditta (#82-20)
June Monthly Report- $40,043.75
June Tax Collection $17,979.91
Olive Fire Dept. – Chris Winne, Fire Chief (#83-20)
June Calls- 20
Olive First Aid- (#84-20)
June Calls – 35
Conservation Advisory Council- David Edinger, Liaison
The CAC would like to do another presentation at the August meeting on the Community Choice Aggregation.
Technology Committee- David Edinger, Chair
David Andrews has been working on the Website. A committee meeting will be scheduled for next week to finalize the Technology Policy.
Zoning Committee- Drew Boggess, Chair
The committee met last month and will meet again this Thursday. The plan is to tackle some of the easier zoning codes to start with.
All pertinent business having been discussed the meeting was adjourned on Boggess/Edinger motion at 8:49 pm.
Aye: Boggess, Kelder, Edinger, Read and Sofranko
_____________________________
Dawn Giuditta, Town Clerk