Meeting Date: January 14, 2020 7:00 pm
Town of Olive
County of Ulster
State of New York
Tuesday, January 14, 2020
Minutes of the monthly meeting of the Town of Olive Town Board, held Tuesday January 14, 2020 7 pm at the Town Meeting Hall in Shokan, NY.
Members Present:
Jim Sofranko, Supervisor
Drew Boggess, Board Member
Scott Kelder, Board Member
David Edinger, Board Member
Victoria Read, Board Member
Recording Secretary:
Dawn Giuditta, Town Clerk
Others Present: Sean Ryan, Police Chief; Brian Burns, Highway Superintendent; Amanda Winne, Deputy Town Clerk; Christopher Winne, Fire Chief; Barry Ruland, LVDV Operations Manager; Ron wright, Olive Day & Ethics Committee; Mary Ann Shepard, BAR
Town Supervisor Jim Sofranko called the meeting to order at 7:00 pm and welcomed new Town Board Members Victoria Read and David Edinger.
On a Kelder/Edinger motion, the Town Board approved the December minutes.
Aye: Boggess, Kelder, Edinger, Read and Sofranko
Correspondence:
#2-20
NYCDEP accepted the 2020 Boiceville Wastewater treatment Plant O & M budget.
#3-20
Glen F Kubista & Associates requests Town send letter to NYS Liquor authority waiving 30 day hold on Liquor License for Tetta’s Store.
#4-20
Letter and Resume from Chester Karwatowski regarding interest in sitting on the Conservation Advisory Council
#5-20
Mary Ann Shepard- Regarding her request the Town of Olive request NYCDEP follow the Complete Streets Act (Chapter 398 Laws of NY) when resurfacing or paving State Route 28A.
#6-20
NY Municipal Insurance Reciprocal (NYMIR) will be appraising and assessing municipal buildings valued over $50,000.00
#7-20
AWSMP- Acknowledging the Memorandum of Understanding for funding between Town of Olive and Cornell Cooperative.
#8-20
Central Hudson- Regarding meter located at 4076 Route 28
Daniels- Closing Documents for NYCDEP Buyout (filed with Deeds)
On a Sofranko/Boggess motion, the Town Board approved continuing service at 4076 Route 28 Daniels
NYCDEP buyout to run the sump pump in case of flooding.
Aye: Boggess, Kelder, Edinger, Read and Sofranko
#9-20
Norma Schnuderl- Thank you card for condolences
#10-20
Penny Schetzel- Regarding copies for large scale maps. Supervisor Sofranko suggested discussing this matter with the Planning Board. Board Member Boggess suggested asking the Planning Board if there is a digital copy available.
#11-20
Sarah Loertscher- Letter and Resume regarding interest in sitting on the Conservation Advisory Council
Budget Modifications: On a Sofranko/Read motion, the Town Board approved the following budget
modifications:
Aye: Boggess, Kelder, Edinger, Read and Sofranko
Highway
Transfer $67.00 from D9040.8 Workers Compensation
General Fund
Transfer $101.00 from 1990.4 contingency to A9040.8 Workers Compensation
Transfer $300.00 from DA9060.8 Hospitalization to Trust & Agency to fund HSA’s
Approve Payment of Audited Bills: On a Sofranko/Boggess motion, the Town Board approved the payment of the following audited bills:
Aye: Boggess, Kelder, Edinger, Read and Sofranko
General Fund Vouchers #1-#7 $286,033.90
Highway Fund Vouchers #1-#3 $ 45,202.48
Special Lighting Voucher #1 $ 192.48
Sewer District Vouchers #16791-#16809 $ 36,004.07
Additional Business:
On a Sofranko/Edinger motion, the Town Board approved the Memorandum of Agreement with Bob
Breglio as a consultant to the Assessor at a rate of $40.00 plus mileage.
Aye: Boggess, Kelder, Edinger, Read and Sofranko
On a Sofranko/Edinger motion, the Town Board approved the Memorandum of Agreement with Dog Control Officer Jill Schufeldt at a rate of $100 for pick up plus mileage and additional $15.00 per day for care and feeding.
Aye: Boggess, Kelder, Edinger, Read and Sofranko
On a Sofranko/Kelder motion, the Town Board approved the Memorandum of Agreement with the Town of Rochester for boarding of dogs picked up by Dog Control Officer at $12.00 a day.
Aye: Boggess, Kelder, Edinger, Read and Sofranko
On a Sofranko/Boggess motion, the Town Board approved the Highway Superintendent to solicit bids on Office of General Services for 2020 F250 pickup truck.
Aye: Boggess, Kelder, Edinger, Read and Sofranko
On a Sofranko/Boggess motion the Town Board approved Resolution #2 of 2020 Authorizing the Participation in CWC Expanded Septic Program.
Town of Olive
Resolution #2 of 2020
AUTHORIZATION FOR PARTICIPATION IN CWC EXPANDED SEPTIC PROGRAM
WHEREAS, the Town of Olive offices located on Watson Hollow Road in West Shokan are served by an onsite septic system; and
WHEREAS, the Catskill Watershed Corporation (CWC) administers the CWC Expanded Septic Program which can provide reimbursement to public entities, including towns, to repair or replace a septic system that CWC staff determines is failing or reasonably likely to fail in the
near future; and
WHEREAS, all persons/corporations/municipalities desiring to participate in the CWC Expanded Septic Program must sign a program participation agreement (Attachment A); and WHEREAS, the septic system serving Town of Olive offices is experiencing issues and the Town
THEREFORE BE IT RESOLVED, the Town Board of the Town of Olive authorizes the Supervisor to execute the CWC Expanded Septic Program Participation Agreement if CWC staff finds the septic system is eligible for that program
NOW THEREFORE BE IT FURTHER RESOLVED that the Town Board of the Town of Olive authorizes the Supervisor to sign CWC Expanded Program reimbursement forms to seek reimbursement from CWC for costs associated with the repair or replacement of the Town Office septic system.
AND MOVES ITS ADOPTION
Motion made by: Supervisor Sofranko
Seconded By: Board Member Boggess
| Aye | Nay | Absent | |
|---|---|---|---|
| Jim Sofranko, Supervisor | x | ||
| Drew Boggess, Board Member | x | ||
| Scott Kelder, Board Member | x | ||
| David Edinger, Board Member | x | ||
| Victoria Read, Board Member | x |
Dated this 14th day of January, 2020
Dawn Giuditta, Town Clerk
On a Sofranko/Edinger motion, the Town Board approved Resolution #3 of 2020 an Agreement to Participation in the NYS DEC Hudson River Estuary Program.
Town of Olive
Resolution #3 of 2020
Agreement to Participate in the NYS DEC Hudson River Estuary Program
WHEREAS, the New York State Department of Environmental Conservation (“DEC”) Hudson River Estuary Program has offered to assist the Town of Olive Conservation Advisory Council (CAC) in 2020 with developing a Natural Resources Inventory for the Town, and
WHEREAS, an NRI contains information about a town’s natural resources – groundwater, streams, mineral resources, wetlands, farmland, habitats, plants, and wildlife – that can inform land use planning and decision-making and serve as an education tool, and
WHEREAS, the DEC Hudson River Estuary Program will provide guidance to create a basic NRI and coordinate with partners at Ulster County Department of the Environment and the Ashokan Watershed Stream Management Program to create a series of resource maps at no cost to the Town, and
WHEREAS, members of the CAC have committed to volunteer for the project and will be responsible for public outreach, map review, and will contribute to the NRI report,
NOW, THEREFORE, BE IT RESOLVED that the Town Board of Olive does hereby agree to participate in the DEC Hudson River Estuary Program technical assistance opportunity and authorizes the CAC on behalf of the Town to work with DEC to create a Natural Resources Inventory.
AND MOVES ITS ADOPTION
Motion made by: Supervisor Sofranko
Seconded By: Board Member Edinger
| Aye | Nay | Absent | |
|---|---|---|---|
| Jim Sofranko, Supervisor | x | ||
| Drew Boggess, Board Member | x | ||
| Scott Kelder, Board Member | x | ||
| David Edinger, Board Member | x | ||
| Victoria Read, Board Member | x |
Dated this 14th day of January, 2020
Dawn Giuditta, Town Clerk
Requests for proposals were sent out to Tonché’ Transit, Lezzette Transportation, Ethan Allen Transportation & 1st Student for transportation to Day Camp.
Supervisor Committee Appointments:
Zoning- Drew Boggess, Liaison
Technology- David Edinger, Liaison
Building & Grounds- Scott Kelder, Liaison
Committees, Commission, Department Reports:
Cable Franchise Negotiations Committee- Jim Sofranko, Chairman
Programming on channel 6 is the same as NY1 now, Supervisor Sofranko spoke with someone at Spectrum concerning this and he advised that it has been changed but they will be trying to get more local news on.
Parks & recreation Committee-Scott Kelder, Liaison
Supervisor Sofranko visited the Recreation Committee for their meeting to introduce himself and let the Committee know the Town Board was behind them and their decisions. This was very much appreciated. The Committee reviewed 2019, started talking about fees for Day Camp and other fees. There was some discussion of doing some teen events.
Highway Superintendent- Brian Burns
The Highway Department has been busy with some wet weather, problematic trees and a lot of fabrication work is going on. Some other Towns have been impacted by fires in their garages so Superintendent Burns has been taking steps to make things safer. The Upper Boiceville design is at 60% completion with final completion date of sometime in February and hopefully by March the project will be out for bids.
Police Commission-Drew Boggess, Liaison (#12-20)
Board Member Drew Boggess thanked Supervisor Sofranko for his visit to the Police Commission meeting.
Calls for Service in December: 53
School checks- 44
Property checks- 385
Traffic Tickets-11
Arrests: 2- Trespass, Mental Health Law
Town Clerk- Dawn Giuditta (#13-20)
December 2019- $12,210.13
Olive Fire Department- (#14-20)
2019 Year End ReportTotal Calls: 231 Emergency Calls
Call Hours: 3555.94 hours
Meetings: 1911.97 hours
Training/Drills: 3956.43 hours
Total Hours Volunteered: 9424.34 hours
Olive First Aid-(#15-20)
December total – 35
Olivebridge – 11 Shokan – 12 Boiceville – 3 West Shokan – 3 Samsonville – 1 West Hurley – 3 Accord – 1 Kerhonkson – 1
Scenic Byway-Drew Boggess, Liaison
Board Member Boggess stated he was unable to attend the last meeting.
Conservation Advisory Council-David Edinger, Liaison
On an Edinger/Sofranko motion, the Town Board appointed Chester Karwatowski and Sarah Loertscher to the Conservation Advisory Council.
Aye: Boggess, Kelder, Edinger, Read and Sofranko
The Council would like to establish a subcommittee with the main objective of looking into solar codes.
Supervisor Sofranko suggested the Council ask some Zoning Board Members to participate on this subcommittee. He also suggested that instead of writing an entire code that the committee get an outline together. Board member Boggess suggested the Council require of the UC Planning Board for some generic state documents. Board Member Edinger responded that they were looking at solar codes from five or six other towns.
The CAC is also looking into Community Choice Aggregation, which is a change in how an entire community gets electricity. They will hopefully have something to present to the Board in the spring.
Barry Ruland, LVDV Operations Chief Operator sent the Town Board the Boiceville Sewer District Monthly Operating Report for December 2019. (#16-20)
Supervisor Sofranko thanked Ron Wright for the wonderful job he did as Master of Ceremonies for Sylvia’s retirement party.
All pertinent business having been conducted, the Town Board on a Sofranko/Boggess motion, adjourned the meeting at 8:10 pm in memory of Solveig Normann, George Thomas, Raymond Carlson Sr., and Albert Covello
AYE- Boggess, Kelder, Sofranko, Friedel, and Rozzelle
Dawn Giuditta, Town Clerk